5 Signs It's Time to Move to e-Signatures
Let’s face it, manually signing checks is becoming a thing of the past - like using a physical credit card versus apple pay or your “wallet”.
So, how do you know when it’s time ditch the pen and move to electronic signatures? Here are 5 signs:
Sign #1 - Tired of the paper
It’s your first day back from vacation and you walk into your office and what’s on your desk? A pile of checks to sign.
If you’re tired of sifting through that stack of paper, you’re not alone.
We know the last thing on your to-do list is to manually go through them one by one to add your John Hancock. It’s time-consuming and repetitive. Sitting down to perform the same action over and over again may indicate there’s an easier way.
Sign #2 – Tired of the delays
Whether you are on vacation or out of the office, you shouldn’t have to worry about delayed payments because checks are waiting for your signature.
Integrating signatures with a digital workflow is a better option for the whole AP department. You can review all payment details and supporting documentation digitally. Once you or an authorized team member approves, payments will print with the correct signatures.
This alleviates the stress of check payments left unsigned in the office or upsetting vendors due to late payments.
Sign #3 - Tired of multiple steps
Any action taken outside of Acumatica takes more effort and time. And your ERP needs to be the source of truth, the place where all the information you need is at your fingertips. It just makes sense to let the system sign checks electronically, as long as you have the proper controls in place.
Unfortunately, with out of the box Acumatica functionality, there isn’t an easy way to sign checks unless you keep doing it the old way.
When you integrate an electronic signature solution, it should integrate with Acumatica’s approval workflow so approval notifications are also automated. This also eliminates the need for AP staff to physically chase down approvers or send emails every time an action is required.
Sign #4 – Tired of wasting time
We all know tasks are more time-consuming when done manually.
Collecting signatures is tedious if they’re not handled electronically. We’ve heard of cases where AP staff must ship payments to approvers once they are printed out. After signing, the checks are shipped back to AP!
Processes like these not only prevent payments from being processed in a timely manner but waste a lot of time for both AP staff and signatories. An e-signature takes seconds, with no added steps.
Sign #5 – Tired of the commute
If you’re working from home full or part-time it can be a huge bottleneck to drive to the office to sign checks.
With e-signatures, you can get the job done from anywhere. Working from home, at your child’s game, at the doctor for your annual check-up, or at Starbucks. By ditching the pen, you don’t have to ditch anything else.
Times have changed and working remotely is now the norm for many businesses. Over the last few years, we’ve had to take a hard look at our business processes and find ways to streamline and automate. It should still be business as usual no matter where you are. If you’re showing any of these signs it’s time to move to e-signatures.
Start e-signatures today
Mekorma Electronic Signatures is a free tool that works with Acumatica Payment Approval workflow to relieve approvers from the manual work of reviewing and signing checks.
Make your check printing workflow easier and more secure:
Approvers (check signers) do not need to be physically present to sign - they can approve payments remotely.
The approval workflow applies to all payments, so your electronic payments also get approved - not just your checks!
Executives are freed from the labor of hand-signing payments.
A quicker payment cycle - the timeline for check approvals and signing is reduced.
Interested in Electronic Signatures for Acumatica? Get in touch.
